Privacy Policy

Last updated: July 17, 2026

1. Information We Collect

1.1 Personal Information

When you interact with our website or engage our services, we may collect personal information that you voluntarily provide to us. This includes your full name, email address, telephone number, company name, job title, physical mailing address, and any other details you choose to share through contact forms, service inquiry submissions, email correspondence, or phone conversations. We collect only the information that is reasonably necessary to respond to your inquiry or to deliver the services you have requested.

1.2 Automatically Collected Information

When you visit our website, our servers automatically record certain technical information sent by your browser. This includes your Internet Protocol address, browser type and version, operating system, referring URLs, pages visited on our site, date and time stamps of your visit, and time spent on each page. We may also collect device identifiers, screen resolution, language preferences, and approximate geographic location derived from your IP address. This data is aggregated and used solely for website analytics, performance monitoring, and security purposes.

1.3 Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and to collect analytics data. Cookies are small text files that are placed on your device by a web server. We use session cookies that expire when you close your browser and persistent cookies that remain on your device until they expire or are deleted. The types of cookies we deploy include essential cookies required for website functionality, performance cookies that help us understand how visitors use our site, and functional cookies that remember your preferences. We do not use cookies for targeted advertising or to track you across third-party websites. You may configure your browser to refuse cookies or to alert you when cookies are being sent. Please note that disabling cookies may affect the functionality of certain parts of our website.

1.4 Information from Third Parties

We may receive information about you from third-party service providers, business partners, and public databases. This may include business contact information, professional background details, and firmographic data that helps us better understand the organizations we serve. We only work with third-party data providers who have confirmed that their data collection practices comply with applicable privacy laws.

2. How We Use Your Information

2.1 Service Delivery and Communication

We use the information we collect to provide, maintain, and improve our computer systems design and integration services. This includes responding to your inquiries, preparing proposals and service agreements, delivering technical services, processing transactions, and communicating with you about your projects. We may also use your contact information to send you service-related updates, technical advisories, maintenance notifications, and account-related communications that are necessary for the ongoing delivery of our services.

2.2 Business Operations

Your information supports our internal business functions, including billing and invoicing, financial reporting, resource planning, quality assurance, staff training, and compliance with legal and regulatory obligations. We may analyze aggregated usage data to identify trends, measure the effectiveness of our website content, and make informed decisions about service improvements and technology investments.

2.3 Marketing and Promotional Communications

With your consent where required by law, we may use your contact information to send you newsletters, industry insights, case studies, event invitations, and information about our services that we believe may be relevant to your business. Every marketing email we send includes a clear unsubscribe mechanism. You may opt out of receiving promotional communications at any time by clicking the unsubscribe link in any email or by contacting us directly at reach@weidnerproperty.hair. Opting out of marketing communications does not affect our ability to send you service-related messages.

2.4 Legal Bases for Processing (EEA and UK Users)

For individuals located in the European Economic Area or the United Kingdom, we process personal data on the following legal bases: the performance of a contract with you or to take steps at your request before entering into a contract; our legitimate business interests, which include operating our website, providing services, improving our offerings, and ensuring the security of our systems; compliance with our legal obligations; and your consent, where we have requested and received it for a specific processing purpose. You have the right to withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

3. How We Share Your Information

3.1 Service Providers and Partners

We engage trusted third-party companies and individuals to perform functions on our behalf, including cloud hosting providers, email delivery services, analytics platforms, payment processors, customer relationship management systems, and professional advisors such as lawyers and accountants. These service providers have access to personal information only as necessary to perform their specific functions and are contractually bound to maintain the confidentiality and security of your data. They are prohibited from using your information for any purpose other than providing services to us.

3.2 Business Transfers

In the event of a merger, acquisition, reorganization, sale of assets, or bankruptcy, your personal information may be transferred as part of that transaction. We will provide notice on our website and via email to the address we have on file before your personal information is transferred and becomes subject to a different privacy policy.

3.3 Legal Disclosure

We may disclose your personal information if required to do so by law, court order, subpoena, or other legal process, or if we believe in good faith that such disclosure is reasonably necessary to comply with a legal obligation, protect and defend our rights or property, prevent or investigate possible wrongdoing in connection with our services, protect the personal safety of our employees, users, or the public, or protect against legal liability.

3.4 Aggregated and De-identified Data

We may share aggregated, anonymized, or de-identified information that cannot reasonably be used to identify you with third parties for research, marketing, analytics, and other business purposes. This data does not constitute personal information and is not governed by this privacy policy.

4. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. The specific retention period depends on the nature of the information and the purpose of its collection. When determining the appropriate retention period, we consider the amount, nature, and sensitivity of the data; the potential risk of harm from unauthorized use or disclosure; the purposes for which we process the data; and whether we can achieve those purposes through other means.

Typically, we retain customer and project records for the duration of the business relationship plus seven years following the conclusion of services, in accordance with applicable statutes of limitations and tax record-keeping requirements. Website analytics data is retained for a maximum of twenty-six months. Marketing contact information is retained until you unsubscribe or request deletion. After the applicable retention period expires, your personal information is securely deleted or anonymized so that it can no longer be associated with you.

5. Data Security

We implement and maintain administrative, technical, and physical safeguards designed to protect the confidentiality, integrity, and availability of your personal information. These measures include industry-standard encryption for data in transit using TLS protocols, encryption for data at rest on our storage systems, multi-factor authentication for administrative access to production systems, regular vulnerability assessments and penetration testing conducted by independent security firms, role-based access controls that limit data access to authorized personnel with a legitimate business need, continuous network monitoring and intrusion detection systems, secure development practices including code reviews and dependency scanning, and documented incident response procedures tested through periodic tabletop exercises.

While we strive to protect your personal information using commercially reasonable means, no method of electronic storage or transmission over the internet is completely secure. We cannot guarantee absolute security of your data. In the event of a data breach that affects your personal information, we will notify you and relevant regulatory authorities as required by applicable law.

6. International Data Transfers

Weidner Property Management LLC is headquartered at 9757 NE Juanita Dr Ste 300, Kirkland, WA 98034-4291, United States. Our website and services are hosted on infrastructure located in the United States. If you are accessing our website or services from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States, where our servers and central database are operated. The data protection laws of the United States may differ from those of your country of residence.

When we transfer personal data from the European Economic Area, the United Kingdom, or Switzerland to the United States, we rely on recognized legal transfer mechanisms, including standard contractual clauses approved by the relevant authorities, and we implement supplementary measures where necessary to ensure an adequate level of protection. By using our services or providing us with your information, you acknowledge and consent to this transfer, storage, and processing in the United States.

7. Your Privacy Rights

7.1 Rights for All Users

Depending on your jurisdiction, you may have certain rights regarding your personal information. These rights may include the right to access the personal data we hold about you and to receive a copy in a structured, commonly used, and machine-readable format; the right to request correction or rectification of inaccurate or incomplete personal data; the right to request deletion or erasure of your personal data under certain circumstances; the right to restrict or object to our processing of your personal data; the right to data portability, enabling you to receive your data or have it transmitted to another controller; and the right not to be subject to automated decision-making, including profiling, that produces legal effects or similarly significant effects concerning you.

7.2 California Privacy Rights

Under the California Consumer Privacy Act, as amended by the California Privacy Rights Act, California residents have specific rights regarding their personal information. You have the right to know what categories and specific pieces of personal information we have collected about you, the sources from which the information was collected, the business or commercial purpose for collecting or sharing the information, and the categories of third parties with whom we share the information. You have the right to request deletion of personal information we have collected from you, subject to certain exceptions. You have the right to opt out of the sale or sharing of your personal information. We do not sell personal information, and we do not share personal information for cross-context behavioral advertising. You have the right to correct inaccurate personal information. You have the right to limit the use and disclosure of your sensitive personal information. We do not use or disclose sensitive personal information for purposes other than those permitted by law.

To exercise your California privacy rights, please contact us at reach@weidnerproperty.hair or call +1 (509) 471-5265. We will verify your identity before processing your request, which may require you to provide information that matches what we have on file. You may designate an authorized agent to submit a request on your behalf, provided the agent presents signed written permission. We will not discriminate against you for exercising any of your CCPA rights.

7.3 Virginia, Colorado, Connecticut, and Other State Privacy Rights

Residents of Virginia, Colorado, Connecticut, Utah, Iowa, Indiana, Tennessee, Montana, Oregon, Texas, and other states with comprehensive privacy laws have similar rights to access, correct, delete, and obtain a portable copy of their personal data, as well as the right to opt out of targeted advertising, the sale of personal data, and profiling in furtherance of decisions that produce legal or similarly significant effects. To exercise these rights, please contact us using the information provided in the Contact section of this policy. We will respond to verified requests within the time period required by applicable law, typically forty-five days with a possible forty-five-day extension.

7.4 European Economic Area and United Kingdom Rights

As noted in Section 2.4, if you are located in the EEA or the UK, you have the right to access, rectify, erase, restrict processing, object to processing, and receive your data in a portable format. You also have the right to lodge a complaint with your local data protection supervisory authority. The relevant supervisory authority for our operations is determined by your country of residence. To exercise these rights, please contact us at reach@weidnerproperty.hair. We will respond to your request within one month, which may be extended by two additional months where necessary, taking into account the complexity and number of requests.

8. Childrens Privacy

Our website and services are not directed to individuals under the age of eighteen. We do not knowingly collect, use, or disclose personal information from children under eighteen. If we become aware that we have inadvertently collected personal information from a child under eighteen without verifiable parental consent, we will take immediate steps to delete that information from our systems. If you believe that a child under eighteen has provided us with personal information, please contact us immediately so that we can take appropriate action.

9. Third-Party Websites and Services

Our website may contain links to third-party websites, plugins, and applications that are not owned or controlled by Weidner Property Management LLC. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy practices, content, or security. We encourage you to review the privacy policies of every third-party website you visit before providing any personal information. This privacy policy applies solely to information collected by our website and services.

10. Changes to This Privacy Policy

We reserve the right to update or modify this privacy policy at any time to reflect changes in our practices, technology, legal requirements, or for other operational reasons. When we make material changes, we will notify you by posting the updated policy on this page with a revised Last updated date and, where appropriate, by sending an email notification to the address we have on file or by displaying a prominent notice on our website homepage. We encourage you to review this privacy policy periodically to stay informed about how we are protecting your information. Your continued use of our website or services after the effective date of any changes constitutes your acceptance of the updated policy.

11. Contact Information

If you have any questions, concerns, or requests regarding this privacy policy or our data practices, please contact us using the information below. We take your privacy seriously and will make every effort to address your concerns promptly and thoroughly.

This privacy policy was drafted by Weidner Property, the developer and operator of this website, on behalf of Weidner Property Management LLC. We are committed to protecting your privacy and handling your personal information with transparency, integrity, and respect for your rights.